Agenda Item
Meeting Date:
6/7/2019 - 1:00 PM  
Category:
SPECIAL MEETING BUSINESS  
Type:
Action  
Subject:
Architectural/Engineering Selection Committee for Red Hill Addition & Renovations  
ACPS Division Objective :
 
Policy:
FEA - Facility Design  
Enclosure:
 
File Attachment:
Red Hill Selection Committee and Schedule.pdf
 
Summary:
On April 25th, the School Board agreed to move forward with the Red Hill Addition & Renovation project, scheduled to be complete and occupied in August 2021. Construction would begin in July of 2020. To ensure proper time for completion, design should begin in July of 2019.
Phase 1 of the project, including classroom and media center modernization, were completed in 2016/17. This will be Phase 2 of the Red Hill upgrades, and will include a gym addition, site work, and renovations. The total budget for this phase of the project is 5.3M. The addition would add 6,300 square feet, comprised of a new gymnasium and support spaces such as staff offices and storage space. The current gym at Red Hill would be renovated, converting it to classroom space. Site work would include additional parking, site improvements, and outdoor learning areas. Existing spaces to be renovated include the cafeteria, bathrooms, hallways, and kitchen equipment.
Based on School Board Policy FEA – Facility Design, an Architectural/Engineering Section Committee must be appointed jointly by the School Board and the Superintendent when the fee for such services will exceed $100,000. A Request for Proposal for Architectural and Engineering Services was recently procured for Albemarle County through the Purchasing Department. Four term contracts were awarded from the Request for Proposal. It is recommended that the Architectural/Engineering Selection Committee select an Architectural/Engineering firm from these contracts. The selection would then be presented to the School Board at later date for their consideration. The current project schedule is included in the enclosed documentation, as well as recommended members of the Architectural/Engineering Selection Committee.
 
Funding:
Funding for the Red Hill Addition & Renovations, including design funding, is part of the 2019/2020 Capital Improvements Program.  
Recommendation
Building Services Department staff recommend that the Architectural/Engineering Selection Committee noted in the enclosed be approved to meet and make a recommendation for the Red Hill Addition & Renovation project from the four existing term contracts.  
Approvals:
Recommended By:
Signed By:
Joe Letteri - Director, Building Services
Signed By:  
Rosalyn Schmitt - Chief Operating Officer
Signed By:  
Dr. Matthew Haas - Superintendent