Agenda Item
Meeting Date: 12/6/2018 - 6:30 PM
Category: SCHOOL DIVISION BUSINESS
Type: Info
Subject: Architectural Selection for Scottsville Addition/Renovations (7:10 to 7:15)
ACPS Division Objective :
Objective 5
We will optimize resources.
Policy: FB - Facilities Planning
Enclosure: #1 Architectural Interview Firms
File Attachment:
Architectural Firrms Interviewd for Scottesville.doc
Summary: At the October 18, 2018 School Board meeting, the Board approved the Selection Committee for the Scottsville Elementary School addition/renovation project. The project will add 17,500 sf to the building as well as make improvements to the existing building and site. The additions will include 4 classrooms, 2 smaller resource classrooms, 2 offices, a ganged bathroom, and a full-size gym. Improvements to the existing building will include repurposing the current gym into instructional space and renovations throughout the building to improve space for both students and staff.

Site improvements will include outdoor learning areas and a septic system replacement. The project will also include the removal of all trailers and modular classrooms. Lastly, it will include new furnishings for both new and existing spaces. The project will adhere to LEED principles and practices

Requests for Proposals (RFP) have been issued and proposals received. In accordance with School Board Regulation FEA,”the School Board is to be notified of the top ranked firms, and authorization to begin negotiations with the top ranked firms is to be requested.” Accordingly, the following is a summary of the RFP process to date:

Eight firms responded to the RFP. A selection committee reviewed the proposals and selected three firms to interview (Enclosure 1). The committee interviewed the short-listed firms on November 28, 2018 and selected Grim & Parker Architects as the best choice.
Funding: The FY19 Capital improvement program includes money to design the Scottsville project through Design Development. The reasoning behind only approving through Design Development is so the Division can better understand the cost of the final solution and the availability of construction funding
Recommendation: Approve the selection Committee’s recommendation to use Grimm & Parker Architects for the Scottsville Elementary School addition/renovation project and authorize staff to begin negotiations with recommended firm.
Approvals:
Recommended By:
Signed By:
Joe Letteri - Director, Building Services
Signed By:
Rosalyn Schmitt - Chief Operating Officer
Signed By:
Dr. Matthew Haas - Superintendent