Agenda Item
Meeting Date: 8/8/2019 - 6:30 PM
Category: SCHOOL DIVISION BUSINESS
Type: Info
Subject: Proposed Changes to Public Comment Sign-Up (8:30 to 8:40)
ACPS Division Objective :
Policy:
Enclosure:
File Attachment:
Public Comment Guidelines0819_Proposed.pdf
BDDH_0819.pdf
KD_0819.pdf
Summary: In an effort to streamline processes and assist in running a more efficient meeting, it is recommended that the School Board change its process for signing up for Public Comment.

It is recommended that the Board implement an online sign-up for public comment. Beginning with the September 2019 business meeting, public comment sign-up will be on-line. To address accessibility issues, if an individual does not have access to sign up on-line the individual may call the clerk’s office to sign-up.

How it would work

At 8 a.m. on the Monday after the Board packet is published, a link will be activated for individuals to sign-up. The sign-up will remain open until 3 p.m. on the day of the meeting. If an individual is unable to access the on-line form, then a call can be placed to the School Board Office at which time the individual will be placed on the speaker list.

If the Board approves this change, there will be a communication plan developed to notify stakeholders of the process change. During the months of September, October and November, sign-up will also be allowed at the meetings as well. In December, the sign-up would be electronic.

Making this change will allow the Chair to review the number of speakers prior to the meeting in order to make any adjustments to the time allotted for speakers and/or depending on the number of speakers amend the proposed agenda.

In addition, Policy BDDH, Policy KD, and the Public Comment Guidelines are being recommended for changes to reflect current practice.
Funding:
Recommendation: Discuss proposed changes to public comment and receive for information changes to Policy BDDH, Policy KD, and the Public Comment Guidelines.
Approvals:
Recommended By:
Signed By:
Jennifer Johnston - School Board Clerk
Signed By:
Dr. Matthew Haas - Superintendent