Agenda Item
Meeting Date: 2/13/2020 - 6:30 PM
Category: APPROVAL OF CONSENT AGENDA
Type: Action
Subject: Donations and Reimbursements to School Division FY 2019-20 - 2nd Quarter
ACPS Division Objective :
Objective 5
We will optimize resources.
Policy: DI - Financial Accounting and Reporting
Enclosure: Summary and Detail for Donations and Reimbursements FY 2019-20 - 2nd Quarter
File Attachment:
19-20_Board_Report-Q2-Attachment-2nd_Quarter_Detail_Report.pdf
19-20_Board_Report-Q2-Attachment-2nd_Quarter_Summary_Report.pdf
Summary: Please find attached a summary of all cash donations, miscellaneous revenue and property donated to the Albemarle County Public Schools through the second quarter of 2019-20 fiscal year. The back-up is also provided for all donations, miscellaneous revenue, and property received.

On July 11, 2012, the Board of Supervisors approved a streamlined appropriation process for anticipated School Fund revenue associated with miscellaneous grants, donations, and School Activity Funds. Funds will not be expended until the revenues are actually received.
Funding: For the second quarter of the fiscal year, $165,632.81 has been accepted in donations and miscellaneous revenues with $130,255.80 accepted by the School Fund and $35,377.01 accepted by the Special Revenue Funds.

Of the $372,202.00 that was appropriated for donations and miscellaneous revenue in the School Fund, a total of $177,205.52 has been accepted for the fiscal year.

The revenue is projected to exceed the remaining available balance. In accordance with streamlined process described in the summary section, an appropriation will be submitted appropriate $150,000.00 to cover donations and other miscellaneous revenue received by the School Division to date and for anticipated contributions through the end of FY 19-20. Funds will not be expended until the revenues are actually received.
Recommendation: Please accept all donations, property donations and miscellaneous revenue as property of the Albemarle County Public Schools.

Request the Board of Supervisors appropriate $150,000.00 to cover donations and other miscellaneous revenue received by the School Division to date and for anticipated contributions through the end of FY 19-20. Funds will not be expended until the revenues are actually received.
Approvals:
Recommended By:
Signed By:
Lindsay Huff - Senior Budget Analyst
Signed By:
Jackson Zimmermann - School Finance Officer
Signed By:
Rosalyn Schmitt - Chief Operating Officer
Signed By:
Dr. Matthew Haas - Superintendent